CHS Venue Hire

Venue Hire Agreement

Cathedral of the Holy Spirit
Our Lady of Lourdes
Palmerston North, New Zealand

Call: 06 3572891 | Email: office@pncathedral.org.nz
Visit: www.pncathedral.org.nz

Contact Person *

First name

Last name

Contact Person's address *

Address line 1

Address line 2

Address line 3

Address line 4

Town/Suburb

City

Postcode/Zip

Email address

Contact phone no. *

Booking Details

Event Date *

Event Start Time

Event Finish Time

Reason for Booking: *

Please state which venue(s) you wish to book: *

Please Note: * After your booking is confirmed a bond of $50.00 must be made to the Cathedral bank account 02-0630-0288037-01. The event cannot go ahead if the full payment is not made a week prior to the event. The bond will be deducted from the final payment. If the booking is a donation the bond is not required.

Notes about the Booking

Number of people attending? *

People using the Cathedral Nave cannot exceed 350 and St Pat's Hall cannot exceed 100 seated.

Gaining entry to any of our facilities

Cathedral office hours are 9am to 1pm Monday through Friday. Please contact the parish office for information on entry to the Cathedral and/or picking up of any keys. Please note the 1pm closing office times.

Cathedral of the Holy Spirit and Our Lady of Lourdes – Venue Guiding Principles

The Cathedral of the Holy Spirit and Our Lady of Lourdes are sacred places of worship, peace, welcome, and reverence, guided by Catholic values. We expect all who use these venues to act respectfully, care for the spaces entrusted to them, and uphold our standards at all times. By booking either venue, you accept guardianship of these sacred places, the people within them, and all property and furnishings contained within.

By signing this agreement, you agree to comply with all Terms and Conditions and to meet any costs required to repair damage to the buildings, furniture, equipment, or other items caused by anyone attending during your booking. You accept full responsibility for the health, safety, and safeguarding of all persons present during your event, and for securing the venue after your booking if it occurs outside normal working hours.

Terms and Conditions

Cancellation Policy

• It is required to give at least 48 hours’ notice of cancellation to avoid a 50% cancellation fee.

• You will be charged full price if you do not cancel or do not show for your scheduled booking.

• For any reason, we may need to cancel your booking at short notice, but we will attempt to notify you well in advance.

Safeguarding Policy

Safeguarding is the action of providing an environment that is safe from physical and emotional harm. The diocese of Palmerston North is growing a culture of Safeguarding in all of its parishes, schools, and affiliates. It is expected that you will ensure:

• Any verbal of physical aggression or abuse is prevented or contained immediately.

• Children and vulnerable adults are always supervised by a minimum of two non-vulnerable adults at any given time

• Children are only supervised for toileting by their parent or legal guardian

• No activities take place that might degrade or humiliate any participant or onlooker

• No activities take place that might cause physical injury of any kind to any participant or spectator

If you do not understand the necessity for these expectations or want more information about Safeguarding, please contact the Diocesan Safeguarding Officer on (06) 354 1780.

Health and Safety Policy

The Parish assures you that the facility being booked is a safe environment that has ongoing risk assessment and management. By signing the booking form, you take legal responsibility for the health and safety of all people who attend the facility during your booking. It is your responsibility to ensure people attending are familiar with the emergency evacuation procedure, the location of emergency exits and where to meet following an emergency evacuation.

If you become aware of a risk to the health or safety of any attendee during your booking you must first isolate the risk, instruct people of the risk, mitigate it as far as practicable, and notify us as soon as is reasonable.

I have read and understand the Terms and Conditions *

Please tick box below in Lieu of your Signature

in Lieu of your Signature *